Operational Checklists Live

Ready-to-use operational checklists, gathered from across every topic in the platform.

Before bunkering

• Bunker Delivery Note verified and MARPOL sample taken
• Declared sulfur content consistent with the operating area (ECA or not)
• Remaining tank capacity verified before starting
• Communications with the barge/terminal established

Before entering/leaving an ECA

• Changeover planned with sufficient lead time before the ECA boundary
• Fuel residence time in the lines calculated
• Changeover log ready for recording
• Scrubber (if fitted) verified as an alternative

Before a Port State Control inspection

• Oil Record Book updated, signed and consistent with tank volumes
• Garbage Record Book and Garbage Management Plan updated
• IOPP Certificate and other MARPOL certificates valid
• SOPEP emergency contacts verified
• OWS functioning and latest maintenance documented

Before sludge disposal in port

• Reception facility contacted and availability confirmed
• Monthly sludge balance updated
• Waste Delivery Receipt ready to be filed

Before an internal ISM audit

• NC/CAPA register updated, including any pending effectiveness checks
• Recent Near Misses collected and analyzed
• DPA contact details posted and known to the crew
• Minutes of the last Management Review available
• Assigned auditor independent from the area/ship being verified
• Familiarization documented for every recently joined crew member
• Contingency plans updated based on recent drills or emergencies

Before a new crew member joins

• Essential role instructions identified and ready for the briefing
• MLC complaint procedure provided and explained to the new joiner
• Muster list duties assigned and clearly communicated
• Familiarization completed and documented before departure

Before departure (bridge team)

• Complete berth-to-berth passage plan, with no-go areas and under-keel clearance verified
• ENCs updated and ECDIS back-up verified
• Bridge team briefing conducted on the route's critical points
• Muster list updated and consistent with the crew on board
• Emergency generator tested at the required frequency

Before a PSC inspection

• Statutory and class certificates verified (validity and intermediate surveys)
• Onboard copies updated to the latest issued version
• Critical safety equipment functionally tested, not just visually checked
• Ship Risk Profile recently reviewed
• Open NCs and CAPA status documented and ready to show

Before entering an enclosed space

• Formal permit to work issued
• Atmosphere tested with instruments (oxygen, flammable gases, toxic gases)
• Adequate ventilation ensured before entry
• Outside standby person present and in constant communication
• Rescue equipment and PPE verified and available

Before entering dry dock

• Repair specification drafted well in advance and in the necessary detail
• Class/flag/shipyard presence coordinated
• Critical equipment and spares list verified and updated
• Thickness measurement campaign planned according to the ship's age
• Contingency margin allowed for unforeseen additional work

Before a Renewal Survey

• HSSC schedule verified and the 3-month window around the anniversary date respected
• Statutory and class certificates collected and checked for completeness
• Open Conditions of Class/Recommendations verified and resolved before the survey
• International Load Line Certificate and freeboard markings verified
• IMO Ship Identification Number verified on the hull and in the documentation

Before annual CII/EU ETS reporting

• Fuel consumption and distance-travelled data collected per IMO DCS/EU MRV
• CII rating calculated and compared against the threshold required for the reference year
• Corrective Action Plan prepared for a D rating (3 consecutive years) or an E rating
• EU ETS allowances purchased per the applicable phase-in percentage
• SEEMP Part II/III updated and consistent with the current data collection methodology

Before a Vetting inspection (SIRE 2.0 / CDI / TMSA)

• Crew prepared to explain the actual procedure in their own words, not to repeat standardized answers
• Hardware, Procedure and Human Factors status verified jointly for every critical area
• Vessel hardening measures against intrusion/piracy verified (SIRE 2.0 CVIQ question 7.2.1)
• Onboard documentation consistent between the paper copy and the electronic system
• The Company's TMSA self-assessment aligned with the actual operational evidence on board

Before an abandon ship drill (Fire/Boat Drill)

• Lifeboat, davit and hydrostatic release verified and latest maintenance documented
• Crew assigned to the muster list present and briefed on their roles
• Life jackets and immersion suits checked for number and condition
• GMDSS communications tested before the drill
• Drill log completed with time, duration and observations

Before passenger embarkation

• Pre-departure passenger muster planned and communicated to onboard staff
• Escape routes and Evacuation Analysis verified clear of obstructions
• Staff and safety signage positioned for gangway operations
• Cabin safety cards updated and present in every cabin
• Passenger accounting system tested before embarkation

Before loading/discharging operations

• Cargo Securing Manual consulted for the specific cargo type
• Loading/discharging plan approved and shared with the terminal
• Cargo Record Book ready for recording operations
• Enclosed space entry permit to work verified, if applicable
• Draft survey planned and coordinated with the surveyor

Before a critical engine room intervention

• Planned Maintenance System (PMS) for the equipment involved consulted
• Critical spare parts available on board or ordered with sufficient lead time
• Isolation procedure and Permit to Work prepared
• Emergency generator tested and ready for use
• Communication with the bridge established before starting the intervention

Before loading dangerous goods

• Dangerous Goods Manifest completed and notified to the competent authorities
• IMDG classification verified for every package or container
• Segregation and stowage compliant with IMDG Code requirements
• EmS Guide and MFAG available and consulted before loading
• Crew IMDG-trained with certification currently valid

Coming up: further checklists as the platform deepens coverage of each module.