Compliance & inspections

# Operational Checklists Live

Ready-to-use operational checklists, gathered from across every topic in the platform.

## Before bunkering

- Bunker Delivery Note verified and MARPOL sample taken
- Declared sulfur content consistent with the operating area (ECA or not)
- Remaining tank capacity verified before starting
- Communications with the barge/terminal established

## Before entering/leaving an ECA

- Changeover planned with sufficient lead time before the ECA boundary
- Fuel residence time in the lines calculated
- Changeover log ready for recording
- Scrubber (if fitted) verified as an alternative

## Before a Port State Control inspection

- Oil Record Book updated, signed and consistent with tank volumes
- Garbage Record Book and Garbage Management Plan updated
- IOPP Certificate and other MARPOL certificates valid
- SOPEP emergency contacts verified
- OWS functioning and latest maintenance documented

## Before sludge disposal in port

- Reception facility contacted and availability confirmed
- Monthly sludge balance updated
- Waste Delivery Receipt ready to be filed

## Before an internal ISM audit

- NC/CAPA register updated, including any pending effectiveness checks
- Recent Near Misses collected and analyzed
- DPA contact details posted and known to the crew
- Minutes of the last Management Review available
- Assigned auditor independent from the area/ship being verified
- Familiarization documented for every recently joined crew member
- Contingency plans updated based on recent drills or emergencies

## Before a new crew member joins

- Essential role instructions identified and ready for the briefing
- MLC complaint procedure provided and explained to the new joiner
- Muster list duties assigned and clearly communicated
- Familiarization completed and documented before departure

## Before departure (bridge team)

- Complete berth-to-berth passage plan, with no-go areas and under-keel clearance verified
- ENCs updated and ECDIS back-up verified
- Bridge team briefing conducted on the route's critical points
- Muster list updated and consistent with the crew on board
- Emergency generator tested at the required frequency

## Before a PSC inspection

- Statutory and class certificates verified (validity and intermediate surveys)
- Onboard copies updated to the latest issued version
- Critical safety equipment functionally tested, not just visually checked
- Ship Risk Profile recently reviewed
- Open NCs and CAPA status documented and ready to show

## Before entering an enclosed space

- Formal permit to work issued
- Atmosphere tested with instruments (oxygen, flammable gases, toxic gases)
- Adequate ventilation ensured before entry
- Outside standby person present and in constant communication
- Rescue equipment and PPE verified and available

## Before entering dry dock

- Repair specification drafted well in advance and in the necessary detail
- Class/flag/shipyard presence coordinated
- Critical equipment and spares list verified and updated
- Thickness measurement campaign planned according to the ship's age
- Contingency margin allowed for unforeseen additional work

## Before a Renewal Survey

- HSSC schedule verified and the 3-month window around the anniversary date respected
- Statutory and class certificates collected and checked for completeness
- Open Conditions of Class/Recommendations verified and resolved before the survey
- International Load Line Certificate and freeboard markings verified
- IMO Ship Identification Number verified on the hull and in the documentation

## Before annual CII/EU ETS reporting

- Fuel consumption and distance-travelled data collected per IMO DCS/EU MRV
- CII rating calculated and compared against the threshold required for the reference year
- Corrective Action Plan prepared for a D rating (3 consecutive years) or an E rating
- EU ETS allowances purchased per the applicable phase-in percentage
- SEEMP Part II/III updated and consistent with the current data collection methodology

## Before a Vetting inspection (SIRE 2.0 / CDI / TMSA)

- Crew prepared to explain the actual procedure in their own words, not to repeat standardized answers
- Hardware, Procedure and Human Factors status verified jointly for every critical area
- Vessel hardening measures against intrusion/piracy verified (SIRE 2.0 CVIQ question 7.2.1)
- Onboard documentation consistent between the paper copy and the electronic system
- The Company's TMSA self-assessment aligned with the actual operational evidence on board

## Before an abandon ship drill (Fire/Boat Drill)

- Lifeboat, davit and hydrostatic release verified and latest maintenance documented
- Crew assigned to the muster list present and briefed on their roles
- Life jackets and immersion suits checked for number and condition
- GMDSS communications tested before the drill
- Drill log completed with time, duration and observations

## Before passenger embarkation

- Pre-departure passenger muster planned and communicated to onboard staff
- Escape routes and Evacuation Analysis verified clear of obstructions
- Staff and safety signage positioned for gangway operations
- Cabin safety cards updated and present in every cabin
- Passenger accounting system tested before embarkation

## Before loading/discharging operations

- Cargo Securing Manual consulted for the specific cargo type
- Loading/discharging plan approved and shared with the terminal
- Cargo Record Book ready for recording operations
- Enclosed space entry permit to work verified, if applicable
- Draft survey planned and coordinated with the surveyor

## Before a critical engine room intervention

- Planned Maintenance System (PMS) for the equipment involved consulted
- Critical spare parts available on board or ordered with sufficient lead time
- Isolation procedure and Permit to Work prepared
- Emergency generator tested and ready for use
- Communication with the bridge established before starting the intervention

## Before loading dangerous goods

- Dangerous Goods Manifest completed and notified to the competent authorities
- IMDG classification verified for every package or container
- Segregation and stowage compliant with IMDG Code requirements
- EmS Guide and MFAG available and consulted before loading
- Crew IMDG-trained with certification currently valid

Coming up: further checklists as the platform deepens coverage of each module.

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